Privacy Policy

Introduction

The party responsible for this website (the „controller“) for purposes of data protection law is:

Ali Saffari
Donatusstr. 18a
50354 Hürth
E-Mail: info(at)voyage8.group

For us it is very important to protect the data of our website visitors in the best possible way. For this reason, we make every effort to comply with the requirements of the General Data Protection Regulation (hereinafter referred to as the „GDPR“). In the following, we explain how we process the data collected on our website in the clearest and most transparent language possible.

General Information

Processing of personal data and other terms

Data protection applies to the processing of personal data. Personal data means all data with which you can be personally identified. This is, for example, the IP address of the device (PC, laptop, smartphone, etc.) in front of which you are currently sitting. Such data is processed when 'something happens to it'. Here, for example, the IP is transmitted from the browser to our provider and stored there automatically. This is then a processing (according to Art. 4 No. 2 GDPR) of personal data (according to Art. 4 No. 1 GDPR).
These and other legal definitions can be found in Art. 4 GDPR.

Applicable regulations/laws - GDPR, BDSG and TTDSG

The scope of data protection is regulated by laws. In this case, these are the GDPR (General Data Protection Regulation) as a European regulation and the BDSG (Federal Data Protection Act) as a national law.
In addition, the TTDSG supplements the provisions from the GDPR as far as the use of cookies is concerned.

This is how data is basically processed on this website

As mentioned above, there are data that are collected automatically (i.e. IP Addresses). This data is mainly required for the technical operation of this website. If we use personal data or collect other data, we will inform you about it or ask for your consent. Other personal data you share with us consciously.

You will find more detailed information below.

Your rights

The comprehensive rights granted to you by the GDPR include, for example, free information about the origin, recipient and purpose of your stored personal data. You can also request the correction, blocking or deletion of this data or lodge a complaint with the competent data protection supervisory authority. You can revoke your consent at any time.

You can find out in detail what these rights are and how to exercise them in the end of this Privacy Policy.

Our view on data protection

We believe, you as a website visitor should be able to decide for yourself how your data is processed, when and by whom. Therefore, we collect only the data necessary for us in compliance to legal requirements and, of course, treat them confidentially.

Deletion and disclosure

A transmission of data only takes place on the basis of a legal basis and only if this is unavoidable. This may be the case in particular if it is a so-called Data Processor and a Data Processing Agreement has been concluded in accordance with Art. 28 GDPR.

We delete your data when the purpose and the legal basis for processing cease to exist and the deletion is not contrary to any other legal obligations. A 'good' overview of this is also provided by Art. 17 GDPR.

For further information, please refer to this Privacy Policy and contact the responsible person if you have any specific questions.

Hosting

This website is hosted externally. The personal data collected on this website is stored on the hoster's servers. This is on the one hand the automatically collected and stored log files (see below for more details), as well as all other data provided by website visitors.
The external hosting is carried out for the purpose of a secure, fast and reliable provision of our website and serves in this context the fulfillment of contracts with our potential and existing customers.

The legal basis for the processing is Art. 6 (1) lit. a, b and f GDPR, as well as Section 25 (1) TTDSG, insofar as consent includes the storage of cookies or access to information in the terminal device of the website visitor or user as defined by the TTDSG.
Our hosting provider only processes data that is necessary for the fulfillment of its service obligation and acts as our Data Processor, which means that it is subject to our instructions. We have concluded a corresponding Data Processing Agreement with our hosting provider.

We use the following hoster:
Hubspot Inc,
25 Street,
Cambridge, MA 02141 USA.

More information can be found here

Legal Basis

1. The data subject has given his/her consent to the processing of personal data concerning him/her for one or more specific purposes;
2. the processing is necessary for the performance of a contract to which the data subject is party or for the implementation of pre-contractual measures taken at the data subject's request;
3. processing is necessary for compliance with a legal obligation to which the responsible person subject to;
4. the processing is necessary in order to protect the vital interests of the data subject or another natural person;
5. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible was transferred;
6. processing is necessary for the purposes of safeguarding the legitimate interests of the responsible or of a third party necessary, unless the interests or fundamental rights and freedoms of the data subject which require the protection of personal data override this, in particular where the data subject is a child.

In the following sections, we will provide you with the specific legal basis for the respective processing.

What happens on our website

When you access our website, we collect information about you. We prioritize the security of this information and employ SSL or TLS encryption to safeguard it against unauthorized third-party access. This encryption is identifiable by the 'https://' prefix or a lock icon in your browser's address bar.

Below, we provide details about the types of data we gather during your visit, the reasons for its collection, and the legal grounds for its processing.

 Data collection when access the website

When you visit our website, certain information is automatically captured and stored in server log files. This includes:

• Browser type and browser version
• Operating system used
• Referrer URL (the previous site visited)
• Hostname of the accessing device
• Time of the server request
• IP address

This information is essential to ensure that our website is continuously and smoothly accessible to you. It aids in maintaining system security and stability, troubleshooting, facilitating connection, and optimizing the presentation of our website.

This data processing is in line with Art. 6 (1) (f) GDPR, reflecting our vested interest in ensuring the website's functionality and security. We strive to store this data pseudonymously and remove it once it's no longer needed for its initial purpose.

Server log files, especially those that could identify an individual, are kept for a maximum of 14 days unless they are needed to address a security incident, in which case they are retained until the issue is resolved and fully investigated.

We do not merge this data with other data sources.

Cookies

General

Our website utilizes cookies, which are small data files stored in your device's browser and are associated with our website. These cookies facilitate smoother navigation of our site for visitors.

You can access comprehensive details about the cookies we use on our website through our Cookie Consent Tool, where available information is provided based on your consent.

Cookie Rejection

You have control over all non-essential cookies through our cookie consent tool. If you prefer, you can also block cookies by modifying your browser's settings. Here are links to instructions for some commonly used browsers:

• Firefox Cookie Management
• Google Chrome Cookie Management
• Microsoft Edge Cookie Management
• Safari Cookie Management

For other browsers, you may want to search for "Delete and manage cookies" along with the name of your browser.

Alternatively, visit websites like www.aboutads.info/choices/ or www.youronlinechoices.com to manage your cookie settings. Please note that blocking or deleting cookies might affect your website experience.

Essential Cookies

Our website employs essential cookies to guarantee its error-free operation and compliance with relevant laws. These cookies are crucial for facilitating user-friendly navigation and enabling the full functionality of our website, as some features are dependent on their use.

The processing of these cookies is justified under Art. 6 para. 1 lit. b, c, and/or f GDPR, depending on the specific circumstances.

Non-Essential Cookies

Our website utilizes additional cookies that are not essential for its technical functionality. These non-essential cookies are implemented to analyze visitor browsing patterns or to provide certain functionalities that enhance the website experience but are not critical to its use.

Your consent, as outlined in Art. 6 para. 1 lit. a GDPR, serves as the legal basis for the use of these non-essential cookies. We only activate these cookies with your explicit permission, which you may withdraw at any time using our cookie consent tool.

Processing data based on user input

Collection of Personal Data

On our website, we provide services that include contacting and sending information. In order to deliver these services, we collect the following personal details:

• Name
• Email address
• Address
• Phone number

This data collection is grounded in Art. 6 para. 1 lit. b GDPR as its legal basis. The collected data is retained only until the purpose for which it was gathered has been fulfilled and will be deleted in compliance with legal obligations once it is no longer necessary.

Contact

E-Mail

Should you reach out to us via email, we will handle your email address along with any additional information you provide within the email. This data is kept on our mail servers and, in some instances, on the devices receiving the emails. Typically, the legal framework for processing this information is either Art. 6 para. 1 lit. f GDPR or Art. 6 para. 1 lit. b GDPR, depending on the nature of your inquiry. We retain this data only until its intended purpose has been served and will proceed to delete it in accordance with legal standards when it is no longer necessary.

Contact form

Our website features a contact form for reaching out to our organization. Typically, this form processes your first and last name, telephone number, email address, postal address, and the content of your message. The collected data is stored on our web server and internally routed to the appropriate email addresses.

The processing of this data is based on Art. 6 (1) lit. b and f GDPR. It is aimed at facilitating (pre-)contractual communications in response to your request and to support the legitimate interests of conducting our business operations.

We retain the collected data for a maximum of 3 months after its receipt, unless it is necessary to keep it for the establishment of a contractual relationship.

The contact form is provided through HubSpot Inc, located at 25 First Street, 2nd Floor, Cambridge, MA 02141, United States of America. For more information on HubSpot's privacy practices, please visit their privacy policy at HubSpot Privacy Policy.

Meeting scheduling tool

To facilitate scheduling appointments, we incorporate the services of HubSpot Inc, located at 25 Street, Cambridge, MA 02141, USA. The information you provide for appointment scheduling is utilized for organizing, conducting, and following up on appointments and is managed and stored on HubSpot CRM servers. HubSpot CRM helps us manage relationships and interactions with current and potential customers.

HubSpot may use cookies on our website to collect and store data. These cookies are implemented based on your consent, which you can manage or withdraw anytime through our cookie consent tool. The consent for cookies and any associated data processing is legally grounded in Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, particularly regarding access to or storage of information on user's terminal devices.

The overall data processing for appointment scheduling is justified under Art. 6 para. 1 lit. b and f GDPR, as it is necessary for the execution of (pre-)contractual measures at your request and aligns with our legitimate interest in conducting our business activities.

We retain this data until you request its deletion, withdraw your consent, or the data's purpose no longer necessitates its storage. However, we comply with any applicable legal requirements concerning data retention. For data transfers to the USA, we adhere to the EU Commission's standard contractual clauses (SCC).

For further details on HubSpot's data practices, please visit their privacy policy at HubSpot Privacy Policy.

Cookie consent tool

We employ HubSpot's consent management tool to ensure compliance with legal requirements when setting cookies on our website. HubSpot Inc, located at 25 Street, Cambridge, MA 02141 USA, provides this service.

The tool is instrumental in acquiring and documenting the website visitor's consent for storing specific cookies or using particular technologies in their browser, adhering to data protection laws. As a visitor navigates our website, any consent or withdrawal thereof is recorded and stored as a cookie in the visitor's browser, enabling consistent cookie preferences in future visits. This process involves establishing a connection to HubSpot's servers.

The operation of this consent management tool is legally grounded in Art. 6 para. 1 lit. c GDPR, ensuring we secure the necessary consent for cookie usage as required by law.

The data collected through this tool is retained until you, as the website visitor, request its deletion, or until HubSpot no longer requires it for its intended purpose, whichever occurs first. This does not affect any mandatory legal data retention obligations.

For more information on HubSpot's data practices, please visit their privacy policy at HubSpot Privacy Policy.

Content Management System

Our website is crafted using HubSpot's Content Management System (CMS), a service provided by HubSpot Inc, located at 25 Street, Cambridge, MA 02141, USA. This tool allows us to customize our website to our specifications and achieve a user-friendly experience. With HubSpot's website builder, we can create a professional online presence without needing in-depth programming skills, utilizing a range of adaptable design templates and web applications tailored to our industry.

HubSpot implements cookies to monitor activity on our site and retain specific information. These cookies are vital for operating the service efficiently, saving user preferences, and maintaining the security of our website.

The use of this service is essential for the display and operation of our website. The data processing involved is justified under Art. 6 para. 1 lit. f GDPR, stemming from our legitimate interest in ensuring our website's effective presentation and functionality.

For additional details regarding how HubSpot processes data, please visit their privacy policy at HubSpot Privacy Policy.

Newsletter

HubSpot is our chosen platform for delivering newsletters, a service by HubSpot Inc, located at 25 Street, Cambridge, MA 02141, USA. This tool allows for the efficient organization and analysis of newsletter campaigns, storing subscriber data on its servers.

With HubSpot, we can track how subscribers interact with our newsletters, gauge conversion rates, and segment users to tailor content to various audience groups. The handling of this data is based on the consent given by subscribers, in line with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Subscribers have the right to withdraw consent at any time by opting out of the newsletter, though this does not affect the legality of any processing done prior to withdrawal.

Additionally, we utilize HubSpot's email services for contractual fulfillment and customer management, with legal backing from Art. 6 para. 1 lit. b GDPR.

Subscriber data is retained until the end of our contractual relationship with HubSpot or until subscribers withdraw their consent. Upon either event, the data is removed from the distribution list. HubSpot maintains certification under the EU-US Data Privacy Framework, ensuring a commitment to data protection.

For more comprehensive information, please refer to HubSpot's privacy policy at HubSpot Privacy Policy.

Tracking and analysis tools

LinkedIn Insights Tag

Our website employs the LinkedIn Insight Tag, a web analytics tool provided by LinkedIn Ireland Unlimited Company, based in Wilton Plaza, Wilton Place, Dublin 2, Ireland. This tool helps us gather information about visitors to our site, particularly those registered with LinkedIn. It allows us to analyze key professional demographics to better target our website content and advertisements, facilitating cross-device conversion tracking and retargeting. The LinkedIn Insight Tag also collects log file data, including anonymized IP addresses.

Cookies are used by the LinkedIn Insight Tag to identify and track the behavior of website visitors. The processing of data through this service is based on user consent, as stipulated in Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG, particularly when it involves storing cookies or accessing information on the user's device as defined by TTDSG.

LinkedIn commits to deleting direct identifiers of its members within seven days and the remaining pseudonymized data within 180 days. The data collected may also be transferred to the USA and other third countries, with such transfers covered under the EU Commission's standard contractual clauses (SCC) for data protection.

For additional information on LinkedIn's data handling practices, please refer to the following resources.

• LinkedIn Data Processing Agreement
• LinkedIn EU Standard Contractual Clauses
• LinkedIn Cookie Policy.

YouTube

Our website incorporates YouTube videos, a service provided by Google Ireland Limited ("Google"), located at Gordon House, Barrow Street, Dublin 4, Ireland. Engaging with a video on our site triggers a connection to YouTube's servers. Upon playing a video, YouTube might place cookies on the visitor's device to remember settings and preferences, which also aids in delivering personalized advertising and collecting video analytics to enhance user experience and deter fraudulent activities.

The processing of this data through YouTube is based on the consent given by the user, aligning with Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG, especially regarding the use of cookies or access to information on the user's device as outlined by TTDSG. Users maintain the right to withdraw their consent at any time.

For more detailed information on data handling, visit Google's privacy policy at Google Privacy Policy.

Google Analytics

This website utilizes Google Analytics, a web analytics service provided by Google Ireland Limited ("Google"), based in Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics uses cookies to identify users and analyze their engagement with the site. These cookies are implemented upon user consent, which can be withdrawn and managed at any time via our cookie consent tool.

The use of Google Analytics and the associated data processing is legally supported by Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Typically, the data collected, including user IP addresses, is sent and stored on Google servers in the USA, adhering to the EU Commission's standard contractual clauses (SCC) for data transfer.

Google Analytics ensures user privacy by anonymizing IP addresses within EU member states or the European Economic Area, making it impossible to link data back to individuals. Moreover, under the Google Ads Data Processing Terms, Google commits to maintaining appropriate data protection standards. These terms apply to entities governed by GDPR, CCPA, or similar regulations.

Users can further safeguard their data by installing a browser plugin available at Google Analytics Opt-out. This plugin prevents data from being transmitted to Google. The duration of data storage in Google Analytics can be configured by each user before automatic deletion.

For more detailed information about data usage by Google Analytics, visit Google Analytics Help. For any additional inquiries, our support at support-deutschland@google.com is also available to assist.

Google Ads

Our website employs Google Ads, an online advertising service by Google Ireland Limited ("Google"), located at Gordon House, Barrow Street, Dublin 4, Ireland. This tool allows us to display advertisements on Google's search engine linked to specific keywords and target ads based on user data, utilizing cookies for conversion tracking purposes.

The operation of Google Ads and related data processing activities are based on user consent, in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Users may withdraw their consent at any time.

For data transferred to the USA, Google adheres to the EU Commission's standard contractual clauses (SCC) to ensure data protection.

For further information, please visit the Google Ads controller terms at Google Ads MCCs.

Google Maps

Our website incorporates Google Maps, a mapping service provided by Google Ireland Limited ("Google"), located at Gordon House, Barrow Street, Dublin 4, Ireland. Google Maps requires storing the user's IP address, which is typically transmitted and stored on a Google server in the USA. The transfer and storage of this data are beyond our control. For consistent display, Google may also utilize Google Fonts, which are cached in the visitor's browser.

Google Maps operates with cookies, set only after obtaining the appropriate consent from the user. This consent can be withdrawn at any time, maintaining user control over their data.

The processing of data through Google Maps is based on the legal framework of Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG, particularly when it involves accessing information on the user's device or storing cookies as per TTDSG definitions. For data transfers to the USA, Google adheres to the EU Commission's standard contractual clauses (SCC) to ensure data protection.

For additional information on data handling by Google, you can refer to Google's GDPR controller terms and their privacy policy at the following links:

• Google GDPR Controller Terms
• Google SCCs
• Google Privacy Policy.

Google Tag Manager

Our website utilizes Google Tag Manager, a tag management system provided by Google Ireland Limited ("Google"), based in Gordon House, Barrow Street, Dublin 4, Ireland. While Google Tag Manager itself doesn't store cookies or conduct analyses, it facilitates the organization and implementation of various tools. In doing so, it records the IP address of visitors, which might be sent to Google's headquarters in the USA.

The usage of Google Tag Manager is justified under Art. 6 para. 1 lit. f GDPR, reflecting our legitimate interest in efficiently integrating and managing multiple tools on our website.

For more information on Google's data handling practices, please visit their privacy policy at Google Privacy Policy.